During the peak wedding periods and especially on certain hot wedding dates, there might be a short supply of make-up artists and a few of them might need to do make-ups for 2 or even 3 brides on a single morning.
This may result in some of them turning up unexpectedly 1 or 2 hours in advance before the agreed timing and doing a very rushed job. The photographer and videographer will arrive on time only to face a sleepy bride with all her make-up completed.
What we really want is to start our storytelling with the beaming bride enjoying the morning preparations of her big day.
We’ll usually advice our couples to plan the timing of the make-up artist exactly 2 hours before the arrival of the groom. The make-up session shouldn’t take more than 1 hour 30mins, leaving us 30mins for portraits, group phototaking and veiling of the bride.
Here’s a few tips to prevent your make-up session from starting way too early.
- Contact the make-up artist a few days before and let him/her know that you’ll only start the make-up at the agreed timing. Check if he/she is doing another bride before or after you.
- If the make-up artist really arrived early, let him/her in and insist on taking a looong morning shower and be ready at the agreed time.
- Contact the photographer and videographer as they might be nearby having breakfast and can start early.
Hope this helps for a great start to your big day!
Just had an interesting chat with Steven, about his upcoming wedding in October. We were talking on how to go about playing my Same Day Edits during his banquet and this led to me describing in details on how some of the other hotels had screwed up their couple’s photo/video presentations. Here’s a few tips I shared with him on how to go about minimizing Murphy’s law.
Typically at a luncheon/dinner banquet , the Audio and Video presentations will be played in this order.
- Pre-wedding photos slideshow
- Childhood montage
- 1st March-in music
- 1st dish presentation music
- Same Day Edits Video
- 2nd March-in music
- (optional) Filler music for champagne pouring/toasting and speeches
Generally, it’s a good idea to use the hotel’s CD player for all the music presentations, your own laptop for pre-wedding photo slideshow and childhood montage, hotel’s DVD player for Same Day Edits video.
Make sure all your music presentations are in Audio CD format (not MP3 or WMA format).
Do not combine all the music tracks into one CD, instead burn one CD for each music track and label it directly on the CD using a CD marker(1st March-in, 2nd March-in etc).
For the pre-wedding photos slideshow, the easiest way will be to loop it using Windows or Mac’s default slideshow viewer.
Download and use VLC player instead (it’s free, Windows and Mac compatible) to play your childhood montage as it works with most video codecs and doesn’t lag.
My Same Day Edits will be in DVD-video format to make it easier for the hotel AV to test. When required, I can also render out a video file in mp4 format to be played using your laptop.
For every audio and video presentation that’s to be played, test the entire track. Don’t assume the first few seconds will work all the way. I’ve witnessed many awkward moments among the couple and the guests when the music suddenly skipped and stopped half-way during the couples’ march-in.
With the exception of the Same Day Edits, you should test everything during the hotel rehearsals a few days before the wedding and again on the actual day before the cocktail reception.
If possible, do wait for all the lights to be dimmed first before playing any of video montages. This will give a bit of time for your guests to settle down and focus their attention on the video from the very beginning.
What if something really went wrong?
If the march-in music suddenly stopped, the MC(s) should react fast and hype the guests to continue cheering even louder! The couple should carry on their march-in normally.
Should the video presentation crash, rather than skipping the whole presentation, try to replay the video from the very beginning again. While rectifying the problem, the MC(s) can crack a few jokes, even lame ones to keep the guests entertained and the tempo up.
So there you go, a few tips for you to take note when planning for your music and video presentations. With a bit of luck and lots of testing, everything should run smoothly during your big day!
Wedding of Darren & Lifeng
Photography by Michael Chan from Expressively JOhO
Cinematography by Ben Lim + Sabrina
Solemnization and Dinner Banquet at Grand Park City Hall
Darren and Lifeng are aerospace engineers who first met as colleagues. Their personalities are quite similar as both of them are more on the quiet side but very easy-going.
Despite the hot and humid weather due to the frequent downpours over the past few days, it was a smooth and enjoyable journey in documenting their wedding. And with the great help contributed by the accompanying brothers and sisters, the process was filled with much fun and laughter. The song used for the SDE, “True Love” by Pink was specially chosen by them as they wanted a loud and fast song to liven up the dinner as well as a tribute to their jolly bunch of friends.
Love Story of Junwei + Jermaine
Cinematography by Ben Lim + Apple Lim
Even through Junwei and Jermaine were living just one block away, they have never met each other before. Watch how fate finally intervenes in leading them to each other and a friendship that blossomed into a sweet romance. Special thanks to Jermaine’s best friend Carina for doing the illustration artworks towards the end of the video.
Wedding of Christopher + Rachel
Photography by Petite Story
Cinematography by Ben Lim + Sabrina
Church Wedding and Reception at Victory Family Centre
Most people swear that long distance relationships don’t usually work out but Christopher and Rachel have proven otherwise. Beginning like a modern day fairy-tale, they met online and slowly their love blossomed despite Christopher being in Arizona and Rachel coming from this little red dot called Singapore.
It was a lovely church wedding at Victory Family Centre and we especially loved the idea of putting well-wishes into a basket floating through the lobby on balloons. Rachel looked absolutely radiant and the couple was adorably shy throughout the wedding and even giggled through their vows!
We hope Christopher and Rachel will continue their fairy-tale life in Arizona and that distance will no longer be an obstacle in their lives ahead.
Wedding of Andy & Steph
Cinematography by Ben Lim + Sabrina
Solemnization and Banquet at Goodwood Park Hotel
Fun and dynamic Andy complements well with the soft-spoken but ever-elegant Steph as they celebrated their wedding with their great bunch of friends. Everyone was in high spirits and the weather’s good too. We managed to spend a bit of time at the Yishun Dam for some phototaking and filming.
Wedding of Kenny + Angeline
Photography by Bryan & Jean from BryanJean Photography
Cinematography by Ben Lim + Cynthia
Solemnization and Luncheon Banquet at Mandarin Oriental Hotel
Angeline is a very chatty lady and is a sharp contrast when compared to the cool dude Kenny. Together they make a very hip couple, down to the pair of sneakers they both wore for they Solemnization.
Their wedding started very early and despite having a fully packed schedule with the tea ceremony and solemnization before the wedding luncheon, we managed to find a bit of time for outdoor portraits at One Rochester.
After 2.5 hours of fast and furious editing, the SDE was completed and tested just in time for Ben to cover their first march-in.
As your big day nears, it’s always a good idea to arrange a meet-up with us for an actual day consult. Rather than just turning up on the wedding day itself and try to figure out what’s going on, we’ll prefer to touch base with you just before the wedding.
For an effective wedding consult -
- Schedule a meeting with Ben about 1 to 2 weeks before the actual day. (Strictly at our office only)
- Email a draft of your wedding itinerary to firstname.lastname@example.org so that we have a bit of time to slowly go though it.
- Buffer at least an hour for the consult.
- Print out 2 copies of the latest version of the wedding itinerary.
- Unless one of you are overseas, it’ll be great that both of you turn up.
- Please note down on some of the tips and things to watch out for. You might need to do a few amendments to the timings if necessary.
- Bring about 1 to 3 songs in a thumbdrive that you want to use for the morning highlights video.
- Do let us know if there’s any special events / surprises / warnings that might happen. The more we know, the better chances we’ll be at the right place at the right time.
Feedback have been very positive since we started this wedding consult service 4 years back. We’ve seen couples who were quite stressed and clueless on exactly what’s going on just before the consult to becoming so confident that they’re game to implement some of our crazy ideas to liven up the wedding!
This wedding consult is especially crucial for wedding luncheons as there must not be any overruns to the timing so that Ben have enough time to edit out the express highlights within the 2 hours time frame.
This service is exclusive for Hweestudios couples only. It’ll take only an hour of each other’s time but will work wonders for your wedding.